How it works, who it’s for, and what it costs.
We build a private guest guide from the files you already keep, whether that is a spreadsheet, a Word document or a PDF. It carries your name, and we run it through the event. Guests open one link, with nothing to download and no login, and there is nothing new for your team to learn.
Where we sit
An off-the-shelf app is the quickest to sign up for, and a custom build is entirely yours. We sit between the two.
Off-the-shelf app
Quick to sign up for
Your team sets it up and runs it
Ready in days, under your own name, and run by us through the event.
Custom build
Entirely yours
Months to build, yours to maintain
Off-the-shelf app
Quick to sign up for
Your team sets it up and runs it
Field & Format
Ready in days, under your own name, and run by us through the event.
Custom build
Entirely yours
Months to build, yours to maintain
Who does the work
Field & Format
We do
Built from your files and run with you.
- Off-the-shelf app
- Drawback
Usually your team
Sets it up, enters the content and learns the tool.
- Custom build
- Trade-off
A developer or agency
Builds it to your brief.
Cost to start
Field & Format
Priced per event
Scoped to what we build and run.
- Off-the-shelf app
- Strength
The lowest
A subscription you can start today.
- Custom build
- Drawback
The highest
Design and development from scratch.
Time to go live
Field & Format
Days
Ready for guests, because the groundwork is already built.
- Off-the-shelf app
- Trade-off
Depends on your team
As long as it takes to enter everything.
- Custom build
- Drawback
Months
A build that’s ready for guests usually takes months.
What guests do
Field & Format
Open their link
No download, no login.
- Off-the-shelf app
- Drawback
An account or a download
Often both.
- Custom build
- Trade-off
Depends on the build
Often a download.
Whose name it carries
Field & Format
Yours
Or your client’s, on your own web address. Ours isn’t on the guest-facing guide.
- Off-the-shelf app
- Drawback
Usually the app’s
Your logo inside their frame and on their web address, unless you pay for white label.
- Custom build
- Strength
Yours
Look and feel
Field & Format
As flexible as custom
Designed for you, on an architecture built for guest guides.
- Off-the-shelf app
- Drawback
Their templates
A theme, your colors and your logo.
- Custom build
- Strength
Anything
Designed and built from scratch.
Changes during the event
Field & Format
One update
Edit your sheet or tell us. Only the guests affected are told.
- Off-the-shelf app
- Trade-off
Your team
In the app’s dashboard.
- Custom build
- Trade-off
Your team or the developer
Depending on what was built.
Afterwards
Field & Format
Archived or reused
Archived, or used as the starting point for your next event.
- Off-the-shelf app
- Trade-off
A subscription
Your content stays in their system.
- Custom build
- Trade-off
You maintain it
Hosting and upkeep are yours.
Who it’s for
Teams who want a bespoke guide for their guests, whether the event runs for one evening or a full week.
Wedding planners
Weekends with a welcome party, a ceremony and a brunch, and a different plan for the wedding party.
Travel and concierge firms
Group trips and private itineraries where each traveler has their own flights, rooms and bookings.
Event and conference teams
Multi-day programs with several venues, sessions and access levels.
Clubs, museums and nonprofits
Patron trips, member weekends and donor events, run under your own name.
A good fit if any of these is true
- You want something for your guests that looks and feels as considered as the event itself.
- Plans differ by guest, group or day.
- It runs across several days or venues.
- Plans change, and guests need to hear about it.
- Your name, or your client’s, is the one guests should see.
Probably not a fit if
- You only need the cheapest way to share a schedule. A PDF or an off-the-shelf app will do that for less.
- You want software your own team sets up and runs.
What’s included
- Built from the files you already keep.
- Your branding, or your client’s: logo, colors and fonts.
- Hosted on your own web address, such as guide.yourfirm.com.
- A private link for each guest or group, showing only their events and details.
- Changes sent only to the guests they affect.
- Guest questions routed to your team.
- A board showing who has opened what.
- Us on call during the event, and the guide archived or reused afterwards.
How pricing works
We price each event or season as a whole, never as a subscription. Every engagement is set out in a written proposal covering scope, timeline and price.
Single events, from
$5,000
Seasons and recurring programs are priced per season.
What moves the price
Guests and groups
How many people, and how many different plans.
Days and venues
How long it runs, and how many places it covers.
Changes
How often plans move once guests have the guide.
Design and support
Languages, bespoke design and on-site help.
A thirty-minute call is usually enough to see whether it fits.
Book a Call